SharePoint - Alert basics

Alert – Introduction

SharePoint alerts notify users about any changes/activity with the data/content that user is concerned about. It is a great tool to manage and collaborate data as this allows information to reach users rather than user monitoring it. Alerts are generally sent via email or text messages. 

Set Alert on an Item

1. Open the list page where alert needs to be set
2. Then Hover over the primary column, usually Title.
3. Click on the drop down arrow  to open the Edit Control Block.
4. Select Alert Me.

Alternatively you can : 

1. Open the list page where alert needs to be set 
2. Then hover the required item and click the associated tick box.
3. On the Ribbon, select the Items tab.
4. From the Items tab, in the Share & Track group, select Alert Me.

Set alert on list or Library

1. First, open to the list page.
2. From the Ribbon, select the List tab.
3. On the List tab, in the Share & Track group, click the Alert Me button.
4. From the Alert Me button menu, select Set alert on this list.
5. Complete the New Alert dialog box.
6. Click OK.

Manage my alerts

1. Open the User Menu by clicking the down arrow next to your name at the top of the page.
2. From the User Menu, select My Settings.
3. On the User Information page, click My Alerts.
4. On the My Alerts on this Site page, add or delete alerts for this site as required.

Alerts can be set against the following :

• Lists and Libraries
• Individual documents
• Individual list items
• Search queries

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